Privacy Policy - National Insulation Association

Privacy Policy, including Cookie Policy

National Insulation Association operates the Home – National Insulation Association (nia-uk.org) website. We ask that you read this Privacy Policy (“the Policy”) carefully as it contains important information about how we will use your personal information in accordance with the Data Protection Act 2018 or the UK General Data Protection Regulation (“UK GDPR”).

For the purposes of relevant legislation, National Insulation Association is a data controller in its own right (i.e. responsible for and control the processing of your personal information).

This website is not intended for children, and we do not knowingly collect data relating to children. This website is also not intended to cover personal data processed for recruitment or employment purposes.

Our use of any information we collect about you when you visit this website and use our services will be governed by this Privacy Policy. This Privacy Policy should be read in conjunction with the Terms of Use of this website.

Who are we?

Full company details of National Insulation Association are as follows:

Name: National Insulation Association Ltd.

Registered office address: The Counting House, 3 Mary Ann Street, Birmingham, B3 1BG

If you have any questions about this privacy policy or our privacy practices, please email us at info@nia-org.uk

Personal information collected

We collect your personal data for the following purposes:

Purpose of Processing	Data Types	Lawful Basis
Notification of meeting arrangements	Name of company, email address	Legitimate interest
Circulation of Agendas and Minutes of meetings for groups which are for members	Name of company, name, email address, work address, phone number, home address, date of birth	Legitimate interest
Circulation of information deemed relevant to you or your company as a Member	Name of company, name of delegate and email, names of company directors and principal shareholders	Legitimate interest
Annual invoicing	Name of company, name, email address	Legal Obligation – Tax purposes
Annual letters	Name of company, name, email address	Consent
Circulation of newsletters	Name of company, name, email address	Legitimate interest
Organising events	Name of company, name, email address	Legitimate interest
Website: info@nia-uk.org	Name, company name, email address, reasons for interest in National Insulation Association	Legitimate interest
NIA Referral forms	Name of company, name, email address	Legitimate interest
National Insulation Association Applicants	Name of company, name of delegate and email, names of company directors and principal shareholders	Legitimate interest
Website: Cookies	Cookie information and IP Address	Consent (analytics cookies) Legitimate Interest (strictly necessary cookies)

We may also conduct data processing:

To enforce the terms of any contract between you and us, including our Website Terms of Use;
As required by any law or regulation and/or requested by regulatory bodies or law enforcement organisations.

We also collect personal data through Cookies. Please see the Cookies section below for more information, as well as our Cookie Banner.

Disclosure of your information

Your information may be disclosed to any or all of the following:

Our employees, contractors or other personnel;
Third-party service providers who may store your personal data or use it in the course of services we request;
As necessary in order to investigate, respond to, and address any issues or complaint raised by you;
As otherwise required to comply with legal or regulatory obligations or requests,
Auditors, contractors or other professional advisers of National Insulation Association;
Shareholders, officers or directors of National Insulation Association, or;
As otherwise stated when your information was provided or collected

We require all third parties that we are responsible for to respect the security of your personal data in accordance with legal requirements under the GDPR. Additionally, we do not allow third parties to use your data for purposes other than those we have specified.

Marketing and Opting-Out

We will only contact you by email about our work and its progress if you have asked us to do so. If you have changed your mind and would prefer us not to contact you, then you can opt out at any time. See further “Your Rights in relation to your information” below.

Use of cookies in connection with the website and our Cookie Policy

Cookies are small files saved to your computer’s hard drive that track, save and store information about your interactions and usage of our website. Cookies allow us to store your preferences to correctly present content, options or functions throughout our website. They also enable us to see information like how many people use our website and what pages they tend to visit.

Cookies have different durations.

Temporary cookies, such as those only valid for your browsing session, expire when you close your browser. Permanent cookies, however, will remain on your computer for a longer period until you delete them. We may also use the information gathered from Cookies to compile reports to improve the functionality and user experience of our website.

Cookies can be set by different actors. Typically, this occurs in two cases:

First-party cookies: These are cookies set by this website for our visitors.
Third-party cookies: These which are typically set by other websites whose features run on our website (such as social media plugins). We do not control the use of third-party cookies. Some third-party cookies may be set by Google. For more information regarding Google’s use of cookies, please see Google’s Cookie Policy.

Your rights in relation to cookies.

We generally only place cookies with your consent when you first visit this website, apart from for Functional cookies, which are mandatory for this website to operate. If you want to avoid this website placing Statistics and Marketing Cookies on your browser, you can use our Cookie Banner to choose to deselect all cookies besides the Functional Cookies on visiting this website. You may also set your browser settings to attempt to reject all cookies or manually delete the Cookies and may still use this website.

Information Security

We will use technical and organisational measures to safeguard your personal information from being accidentally lost, used or accessed in an unauthorised manner, altered or disclosed. In particular, we use strict access and authentication controls on our databases, and, where possible, use encryption in transit when sharing files via email.

Whilst we will use all reasonable efforts to safeguard your personal data, you acknowledge that the use of the Internet is not entirely secure, and for this reason we cannot guarantee the security or integrity of any personal data or other information that is transferred from you or to you via the Internet.

Additionally, we have put into place procedures to deal with any suspected data breach and will notify you of such when we are legally required to do so.

Storage of your personal data

We will only retain your personal data for as long as necessary to fulfil the purposes we have collected it for (as outlined above), or as long as we are required to maintain it by law.

Purpose of Processing	Retention Period
Notification of meeting arrangements	Duration of National Insulation Association membership and a maximum of 13 months following termination of membership.
Circulation of Agendas and Minutes of meetings for groups which are for members	Duration of National Insulation Association membership and a maximum of 13 months following termination of membership.
Circulation of information deemed relevant to you or your company as a Member	Duration of National Insulation Association membership and a maximum of 13 months following termination of membership.
Annual invoicing	Duration of National Insulation Association membership and a maximum of 13 months following termination of membership.
Annual letters	Duration of National Insulation Association membership and a maximum of 13 months following termination of membership.
Circulation of newsletters	Duration of National Insulation Association membership and a maximum of 13 months following termination of membership.
Organising events	Duration of National Insulation Association membership and a maximum of 13 months following termination of membership.
Website: info@nia-uk.org	13 months maximum consent stored for maximum 62 years.
NIA Referral form	Duration of National Insulation Association membership and a maximum of 13 months following termination of membership.
National Insulation Association Applicants	Duration of National Insulation Association membership and a maximum of 13 months following termination of membership. Unsuccessful applicants for a period of 12 months after application.
Website: Cookies	13 months maximum consent stored for maximum 62 years.

Use of your personal information submitted to other websites

National Insulation Association cannot be responsible for the privacy policies and practices of other non-National Insulation Association, even if you accessed the third-party website using links from our website, or you linked to our Website from a third-party website.

National Insulation Association only stored personal data on systems located within the United Kingdom. However, we may need to transfer your personal information to third parties located in countries outside of the United Kingdom. Where we do so, we will ensure that such transfers are subject to appropriate security measures, risk assessments and contractual controls as necessary to safeguard your personal information.

Your rights in relation to your information

Under certain circumstances, you may have certain rights under data protection laws in relation to your personal data which are as follows:

Request access to your personal data – This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request correction of your personal data – This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
Request erasure of your personal data – This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it.
Object to processing of your personal data.
Request restriction of processing your personal data – This enables you to ask us to suspend the processing of your personal data in specific circumstances.
Request transfer of your personal data to you or to a third party – We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format.
Right to withdraw consent, where consent has been given to the processing.

You can write to us to request access to your personal information and other rights at:

info@nia-org.uk

National Insulation Ltd.
The Counting House, 3 Mary Ann Street, Birmingham, B3 1BG

We will require proof of your identity before responding to any request from you.
In addition, if you have any enquiry about this Privacy Policy or data protection practices, please write to the Legal Department at the above address.
You also have the right to make a complaint at any time to the Information Commissioner’s Office (ICO) on any data protection issues.

Updating your details

Additionally, if any of the information that you have provided to us changes, please let us know the correct details by sending an email to dataprivacy@gemserv.com where we have the facility to log in to the website and update any user details.

Contact Information

If you have any questions about this privacy policy or our privacy practices, please email us at dataprivacy@gemserv.com.

We may change this Privacy Policy from time to time. You should check this policy occasionally to ensure you are aware of the most recent version that will apply each time you access the Website.

These terms shall be governed by and construed in accordance with the laws of England and you and we agree to submit to the exclusive jurisdiction of the courts of England and Wales.